Youth Development Partcipation Agreement – YMCA of Greater Indianapolis

Last Updated: April 3, 2023

This agreement contains information about the Young Men’s Christian Association of Greater Indianapolis.

Modifications to the Agreement

The YMCA of Greater Indianapolis may modify this Agreement at any time by posting a revised version on this YMCA of Greater Indianapolis website (https:\\agreements.indymca.org ) (“Site”). By continuing to utilize our services after any modifications are made to this Agreement, you agree to be bound by the modified terms. You acknowledge and agree that it is your responsibility to review these Terms of Use from time to time and to be aware of any such changes.

Youth Development Agreement

ENROLLMENT: Families must complete enrollment prior to attending any YMCA program. A $30 non-refundable registration fee will be required at the time of enrollment. A multiple week enrollment will include an auto draft for payment. A week-to-week enrollment will have to be paid at the time of enrollment. The deadline for enrollment is close of business the Friday prior to attending. After close of business the Friday prior, any enrollment will have a $10 processing fee assessed.

PAYMENTS: Payment is expected for all days chosen regardless of attendance. All families will be required to 1. Sign up for multiple weeks with payment of deposit (if applicable) and use of auto draft or 2. Pay in full at the time of registration. Refunds, less the deposit, can be requested by close of business the Friday before the week begins. Outstanding balances must be paid by close of business the Friday before the week begins. Failure to meet payment deadlines will result in the loss of your reservation and deposit and any payments made. All deposits are non-refundable and non-transferable.

NSF FEES: A $20 NSF fee will be assessed for all non-sufficient funds transactions, failed automatic drafts, ECP withdrawals, stopped payments, or closed accounts.

CANCELLATIONS: Cancellations must be made by close of business the Friday prior to attending. After close of business Friday, there will be no cancellations and the full fee based on enrollment will be expected regardless of attendance, including illness. Cancellations made in two consecutive weeks will be unenrolled for the remainder of the year and will have to re-enroll if space is available.

LATE PICK-UP: Parents who arrive after 6:00pm will be assessed a late fee of $1 per minute per child. After three late arrivals, we will ask that you make other arrangements. If a child has not been picked up by 7:00pm and no authorized contact person has been reached, the staff will follow the YMCA safety policy and procedures and contact the local police.

SNOW DAY-SCHOOLS OUT CAMP FEES: Fees and deposits for Snow Days and Schools Out Camp are in addition to regular before and after care fees. Early release and school delays are included in regular before and after care fees.

PROGRAMS: Program offering may vary by school and are subject to change.

PARENT OR GUARDIAN PERMISSION: I have the legal authority to enroll the child(ren) named and that to the best of my knowledge the information provided is complete and accurate. I further understand that this enrollment and the named child(ren)’s participation in contingent upon space being available in the program. I also understand I must complete payments by the deadlines as outlined. Furthermore, all necessary health, security and waiver forms must be signed and on file with the Y prior to my child(ren) attending the program. Failure to comply with this could result in the loss of enrollment. I give permission to the YMCA of Greater Indianapolis to use photos or videos of the person listed on this registration. For concerns regarding the YMCA’s use of your child’s photo or video, please contact our office at (317) 484-9622.

EMERGENCY AUTHORIZATION: I hereby give permission to the medical personnel selected by the YMCA staff to order x-rays, routine tests and treatment for me or my child, and in the event I am not able to communicate or cannot be reached in an emergency, I hereby give permission to the physician selected by the YMCA Director to hospitalize, secure proper treatment for, and order injection(s) and /or anesthesia and/or surgery for me or my child. I will be responsible for any costs of such treatment, even if not covered by insurance.

TRANSPORTATION AGREEMENT: I hereby give permission for my child(ren) to participate in Youth Development activities and to travel by bus with Youth Development staff. I understand that only licensed and qualified personnel will operate any vehicle to and from the site, and that there will be at least one staff member present at all times. I agree to release the Young Men’s Christian Association of Greater Indianapolis, its officers and directors, and the YMCA staff from any and all claims of damages, demands or liabilities which may arise as a result of my child’s participation on these bus trips.

PARENT AUTHORIZATION: My child(ren) has medical approval to participate in the activities of the Young Men’s Christian Association of Greater Indianapolis (“YMCA”), and in my judgment my child(ren) is in good health and physical condition and able to safely participate in the activities of the YMCA. My child(ren) has my permission to engage in all activities offered by the YMCA except as noted by me in writing. I certify that my child(ren) is amenable to discipline and free from habits or attitudes, which would make him/her an undesirable participant. I have studied the parent resources online and understand the contents thereof. I further understand that neither the YMCA nor any of its paid staff or volunteer workers can be held responsible in the event of an accident. In consideration of my child(ren)’s participation in the activities of the YMCA, I promise and agree on behalf of myself, my spouse or partner or other family member not to sue and agree to waive, release, discharge, and hold harmless and indemnify the YMCA, its agents, employees, members and volunteer from all claims, demands, rights and causes of action of any kind, whether arising from my own acts or omissions, those of my child(ren), or those of the YMCA or other person. I hereby waive all claims for injury or damage suffered by my child(ren), myself, my spouse, my partner, or other family member in connection with or arising out of the participation of my child(ren) in YMCA activities or use of YMCA equipment or facilities. I understand the YMCA of Greater
Indianapolis does not allow YMCA employees to provide care to enrolled children outside of the approved YMCA activities. This would include babysitting, outings or trips. I understand that all YMCA staff have been informed of this policy and have signed a statement in agreement with the policy.

ADULT CODE OF CONDUCT: The Y requires adults of enrolled children to behave in a manner consistent with the Y Values of caring, honesty, respect and responsibility. The Y goal is to provide the most appropriate environment in which a child can grow, learn and develop. Achieving this ideal environment is not only the responsibility of the staff, but the responsibility of each and every adult who enters the program. Adults are required to behave in a manner that fosters this ideal environment. Adults who violate the code of conduct may be asked not to return to the program. Participants can be removed from the program based on inappropriate behavior of parent or guardian.

Swearing/cursing: No adult is permitted to curse, use other inappropriate language or inappropriate gestures in a YMCA program, whether in the presence of children or not. This includes phone conversations and email exchanges with staff. Such language is considered offensive and will not be tolerated.
Threats: Threats of any kind towards staff, children or other adults will not be tolerated.
Confrontational Interactions: While it is understood that parents will not always agree with the staff or the parents the other children, it is expected that all disagreements be handled in a calm and respectful manner. Confrontational interactions are not an appropriate means by which to communicate a point and are strictly prohibited.
Addressing Program Participants: Adults are prohibited from addressing, for the purpose of correction or discipline, a child that is not their own. If an adult should witness a child behaving in an inappropriate manner, or is concerned about behavior reported to them by their own child, it is most appropriate for the adult to direct their concern to the staff. Parents are not permitted to spank or slap their own children while at program site.
Confidentiality: It is inappropriate for one adult to seek out another adult to discuss their child’s inappropriate behavior. All behavior concerns should be brought to the staff’s attention. The staff will address the issue with the other adult. Although you may be curious about the outcome of such a discussion, staff is strictly prohibited from discussing anything about another child with you.
Violations of Safety Policy: Adults are required to follow all safety policies at all times. These procedures are designed not as mere inconveniences, but to protect the welfare and best interest of the children and staff.

YMCA Youth Development Behavior Management Policy

Our top priority is to provide a safe and enriching experience for all children. To do this, we must work together to develop the best plan for each individual child. In order to ensure this positive environment, we may not be able to serve children who repeatedly display disruptive behavior. Disruptive behavior is defined as verbal or physical conduct which requires constant attention from the staff including, but is not limited to: hitting, kicking, spitting, hostile verbal behavior and other behaviors which will hurt another child or staff member, and attempting to leave the program space.

In response to these behaviors, we will not use:

Threats or bribes
Physical punishment, even if requested by the parent
Deprivation of food or other basic needs
Humiliation or isolation

In response to misbehavior, we will:

Respect your child
Establish clear rules
Be consistent in enforcing rules
Use positive language to explain desired behavior
Speak calmly while bending down to your child\’s eye level
Give clear choices

YMCA Program Expectations

Speak for yourself
Listen to others
Use put-ups; not put-downs
Care for others, the property, and yourself
Be honest
Show respect for all
Be responsible for yourself
Do unto others as you would have them do unto you

Our goal is to work together with the child and family, as well as the school personnel when deemed necessary, to address and modify any behavior concerns; however, if a child cannot display appropriate behavior, then he/she may be removed from the program. A child may receive up to three written behavior reports; after a third written report is received, the child may be removed from the program until a parent conference is held. The parent conference may include the parent/guardian, program director, site staff and the child. The child may be allowed to return to the program after the parent conference and a behavior improvement plan is developed. If a child receives a fourth written warning we may ask the family to make alternative child care arrangements for the remainder of the current school year. Please note that all behavior management plans are based on the individual child and situation and we reserve the right to adapt procedures accordingly.

Occasionally, despite program modifications and efforts to accommodate children, it may be determined the YMCA programs are unable to meet the needs of a child. If a child\’s participation poses a significant risk to the health or safety of self or others, which CANNOT be lessened by modifications in policies, practices or procedures or the provision of services, a child may be removed from the program.

As a parent/guardian, you may have some concerns or wish to offer suggestions. Please contact the staff at the school site.